Let the Show Begin
by Denn Guptill
And now it's Sunday
morning, you've
designed your presentation making sure that you have a consistent look
throughout, your fonts are the right size and you've checked your
spelling and grammar. So now you are ready to run your show, right?
Wrong. Stop and rewind. If Sunday morning is the first time you have
gone through your entire presentation then you can almost rest assured
that Mr. Murphy will be your co-presenter and whatever can go wrong
will go wrong.
Once you have finished preparing your presentation you need to run
through it to make sure that you have everything you are supposed to
have, and that it's all in the right place and is doing what it is
supposed to be doing. It's only when you have run the presentation
sequentially from the very beginning to the very end will you know that
all the animations and slide transitions are behaving properly. Make
sure that you are following along with an order of service so you can
be sure the various elements and segues are where they are supposed to
be.
Unless you prepare your presentation using the digital projector in the
actual environment where your service is held, it's a good idea to run
through your slide show under similar circumstances before the
appointed time. The time to discover that you can't read your text
because the sun is hitting the screen is 10:30 Saturday morning, not
10:30 Sunday morning. I've changed the font colors on thirty-five
sermon slides forty-five minutes before the service began and it's no
fun.
Familiarize yourself with your equipment before you actually need it.
Make sure everything is working, meaning the projector is projecting
and the computer is computing. There have been one hundred and
sixty-seven hours since the benediction at the close of last Sunday's
service and almost as many opportunities for things to have gone wrong
with your equipment. Don't ask me how settings can be changed on a
machine that hasn't been turned on all week, but we all know that it
happens. You will want to make neat discoveries (like someone borrowed
the power cord from the computer) early enough to find a solution
before the service begins.
If you are using a laptop, make sure your computer is plugged into the
power cord and the power cord is plugged into power. There is a certain
feeling of helplessness that occurs when the low battery warning
appears on the screen half way through your second song.
If you are using a different computer to run your presentation than you
used for your preparation it's wise to check which version of
PowerPoint your presentation machine is using. PowerPoint is pretty
much backward compatible from POWERPOINT 2003 to 95 but not everything
designed in 2003 will work in earlier versions. Hate to keep mentioning
it, but the best time to make those exciting discoveries isn't in the
middle of your sermon.
Even though you will be able to open and run a show that you prepared
in PowerPoint 2003 on a machine running earlier releases, that really
cool MP3 file you used will remain silent, some transparent fills will
turn to solid colors and your animated gifs will be less than animated.
PowerPoint 2003 also has many more custom animations than its
predecessors, as well as more choices in how those animations will
behave. And the new animations are not backward compatible. Here's some
disappointing news as well; if you use the pack and go function along
with PowerPoint presenter, your show will not have access to the new
features from PowerPoint 2003.
If God's promise to Abraham were made today, instead of promising
Abraham’s descendants that would outnumber the sands on the beach or
stars in the sky, he would have been promised more descendants then
there are fonts.
It's not unusual for most computers to have several hundred fonts
stored on their hard drive, but nobody has the same several hundred.
Even though the main body of your presentation should contain simple
easy to read fonts you may have opted for special fonts to match the
theme of your message. By running through the show on the presentation
machine you will assure that the X-files font you hunted so long for
will actually show up during your presentation.
Don't assume that all of your fonts will work. Because you know what
happens when you assume? Sometimes you're wrong. If you are not using
the same computer for preparation and presentation, then you need to
embed your fonts. (In the "Save As" menu, click on "Tools", "Save
Options", and select "Embed TrueType Fonts".)
Type “A” personalities have a tough time relinquishing control of anything...
even their PowerPoint Presentations. If you fall into that category and
you are using a remote mouse, be sure to check your batteries. It's
amazing how often your remote can be left on following last Sunday's
service. We've discovered that the easiest way to win the battery game
is to purchase two sets of rechargeable batteries and keep the
recharged set close by. Before the service is also a good time to
establish your line of sight to the receiver for the remote. Even
though very few other experiences capture the mystique of watching
someone repeatedly pressing a mouse key while wandering around the
platform, I'm sure your people will discover something equally as
titillating to take its place... even if it's the old standby of
finding mistakes in the bulletin.
Inevitably, circumstances arise where your computer operator needs to
assume control of the presentation. There are a number of shortcuts
available via the keyboard which can be used without exiting the slide
show.
Keyboard Shortcuts For Actions During Slideshow |
|
Next slide or animation | N, Enter, Page Down, Right Arrow, Down Arrow or Space bar |
Previous slide or animation | P, Page Up, Left Arrow, Up Arrow or Backspace |
Go to a specific Slide Slide | number + Enter |
Display black screen or return to slideshow from black screen | B or Period |
Display white screen or return to slideshow from white screen | W or Comma |
End a slide show | Esc, Ctrl+Break, or hyphen |
Erase screen annotations | E |
Go To Hidden Slide | H |
Set new timings while rehearsing | T |
Use original timings while rehearsing | O |
Return to first slide | 1 + Enter |
Change pointer to a pen | Ctrl + P |
Change pointer to an arrow | Ctrl + A |
Hide pointer (immediately) | Ctrl + H |
Hide Point in 15 seconds | Ctrl + U |
Display shortcut menu | Shift + F10 (or right click mouse) |
Next hyperlink on slide | Tab |
Previous hyperlink | Shift + Tab |
Execute Hyperlink | Enter (while hyperlink is selected) |
Execute mouse-over behavior of selected hyperlink | Shift + Enter (while hyperlink is selected) |
Help during slide show | F1 |
Remember that you can't practice too much. The more familiar you are with your presentation, the less likely you will have to be thinking about it when you should be thinking about your message. If you are paying too much attention to your slide show, you will distract your listeners from your spoken word. The presentation is meant to reinforce your message, not undermine it.
Questions To Ask Before The Show Begins:
Have you rehearsed your presentation?
Have you checked the presentation computer and projector?
Have you confirmed that your fonts are present on the presentation machine?
Are the batteries charged for your remote mouse?
Have you rehearsed your presentation again?
Copyright Denn Guptill / PowerPoint4Preaching.com